Filing cabinet supplier for government procurement projects — the request that surfaces every year-end budget season: large-volume document storage for public offices, banks, campuses and hospitals. As a supplier or importer you are judged not on one beautiful sample but on whether you can deliver the full line on schedule with complete paperwork. This guide covers the practical side: the specs projects actually use, 2026 FOB price benchmarks, the document pack you need for tenders, and the ordering flow from inquiry to handover — written by the BG Office Furniture factory team in Foshan, a filing cabinet supplier to 50+ countries.
Why a project needs a project-ready supplier
Buying five cabinets for one staff room is not the same as filling a new government building with hundreds. The risk profile differs too: on a project, a single model you cannot supply can knock out your entire bid. Four factors decide most outcomes:
- Uniform volume on a fixed deadline. Quantities run from dozens to hundreds per package, and handover follows the building schedule or the budget deadline.
- Staggered procurement. Many institutions budget year by year — the supplier must repeat the same series, colour and spec on the next batch.
- Documents. Tenders and e-catalogues demand written technical specifications, certificates and verifiable legal records.
- After-sales. Locks, hinges or drawer runners must be replaceable without buying a new unit — check warranties and spare parts up front.
The full procurement chain from planning to installation is covered in our procurement & tender guide.
Types & specifications for project procurement
These are the models that most often appear in institutional procurement lists. All use melamine MDF panels with powder-coated steel frames, fit standard A4/F4 records, and come with lockable doors:
| Type | Sample model | Key dimensions | Capacity | Standard MOQ |
|---|---|---|---|---|
| 2-door filing cabinet (1,800 mm high) | BG-2566B24-G17 | 1800×600×400 mm | 4 adjustable shelves | 5 pcs |
| Large 2-door filing cabinet | BG-2566B32-G17 | 1800×800×400 mm | 4–5 shelves | 5 pcs |
| Drawer cabinet, 2/3/4 drawers | BG-A54-B13 | 2D/3D/4D pulls; custom sizes available | full-pull drawers | 5 pcs |
| Filing cabinet + bookcase combo | BG-1791B-G17 | approx. 2000 mm high, 400 mm deep | mixed shelving | 5 pcs |
| Economy 2-door cabinet | BG-2623B-G17 | dimensions customised | 3–4 shelves | 10 pcs |
Glass or solid doors? The full comparison is in our glass vs closed-door guide. The complete range of 85+ cabinets, shelves and storage models is in the filing & shelving category, with a 2, 3 and 4-door size table in the cabinet size & price guide.
FOB price benchmarks for your budget
Use these 2026 figures as a rough benchmark when drafting your initial budget (FOB Shenzhen; before freight, insurance and duties):
| Type | FOB benchmark | Procurement note |
|---|---|---|
| 2-door cabinet 800 mm | USD 60–90 / unit | Staff rooms and waiting areas |
| 3-door cabinet 1200 mm | USD 90–130 / unit | Most common for government offices and banks |
| 4-door cabinet 1600 mm | USD 120–170 / unit | Main records rooms, medical records, libraries |
| Custom drawer-combination cabinet | Quoted per project | Send your BQ and dimensions for a tailored quote |
Every shipment travels with Form E under ACFTA, so the 0% preferential tariff can be claimed at import. For procurement split into batches, combine several models in one mixed container to keep freight per unit efficient; minimum-order rules are summarised in the China factory MOQ guide.
Ordering flow: from specification to handover
| Stage | Activity | Output | Timing |
|---|---|---|---|
| 1. Specification & BQ | Send your item list: models, quantities, sizes, colour, destination city | FOB/CIF quotation | 1–2 days |
| 2. Sample & approval | Confirm material, colour and locking system | Sample photos/videos | 3–7 days |
| 3. PO & deposit | PI issued; 30% deposit (common terms) | Production schedule | 1 day |
| 4. Production | Catalogue models run on the factory lines | Regular progress reports | 25–35 working days |
| 5. Pre-shipment QC | Quality inspection and unit count per batch | QC photos/videos, draft packing list | 1–2 days |
| 6. Export documents | Form E, invoice, packing list, B/L prepared | Complete document set | 3–5 days |
| 7. Shipping | Container stuffing; FOB Shenzhen / CIF Jakarta–Surabaya | Goods arrive at destination port | 7–10 days to Jakarta |
For larger packages, run sample approval before mass production — the workflow is in our factory sample guide.
Document pack for tenders & e-catalogue
Government procurement in Indonesia runs through LPSE and the e-catalogue system, with locally registered companies acting as the contracting suppliers. Factories like BG supply those importers and suppliers — so we prepare the following document pack from day one to keep that chain intact:
- Shipping documents: Form E, commercial invoice, packing list and bill of lading.
- Quality documents: ISO 9001 certificate, low-emission panel material reports, and our import certification summary.
- QC evidence: pre-shipment photo and video inspection, per production batch.
- Factory legality: business licence and a verifiable USCC number — our USCC is 91440606MA4UKCYD6A.
How to choose a supplier for staged procurement
- Confirm it is really a factory, not an intermediary — the USCC number and a production-line video are the fastest proof.
- Test batch consistency. Ask for photos of the latest production batch before reordering.
- Lock specifications in writing. Dimensions, material, colour and locking system belong in the order documents, not just in chat.
- Plan storage space. Knock-down packing saves warehouse volume when goods arrive in stages.
- Secure year-end slots. Factory capacity fills up in procurement season — book production early.
Quick FAQ
What is the MOQ for project filing cabinets? From 5 pcs per model for standard series; some models 10 pcs. Several models can share one mixed container.
Can the factory provide documents for a tender or e-catalogue? Yes — ISO 9001, Form E, invoice, packing list, B/L, technical specifications and QC photos/videos. We prepare the product document pack; supplier registration remains with your local entity.
How long from PO to arrival? Production 25–35 working days after deposit, plus 7–10 days of sailing to Jakarta.
Can sizes, colours and locks be customised per project? Yes — OEM/ODM: dimensions, colours, locking systems, even institutional marking on packaging.
Verifiable company facts
- Legal name: Foshan BG Office Furniture Co., Ltd. — 佛山市毕戈家具有限公司 (USCC 91440606MA4UKCYD6A)
- Founded: 2015, in Lecong, Shunde, Foshan, Guangdong, China
- Facilities: 10,000 m² workshop, 2,000 m² showroom, ISO 9001 certified
- Export capacity: 300+ containers per year to 50+ countries, including regular shipments to Indonesia
- Services: MOQ from 5 pcs per model, mixed containers, OEM/ODM, Form E ACFTA, knock-down packing
- Lead time: 25–35 working days for catalogue models
- Contact: sales001@fsbige.com · Tel/WeChat +86-18928562556 · contact page
Planning a filing cabinet procurement for this year’s project? Send your BQ or requirement list (models, quantities, destination city) via the contact page or sales001@fsbige.com — a full FOB/CIF quotation and container loading plan within one working day. Catalogue: products page. Tel/WeChat: +86-18928562556.