What percentage of your meeting rooms is actually used every day? Workplace surveys repeatedly show many meeting rooms sit idle for most of the working day — while occupying full floor area. This is where modular meeting tables change the equation: one set of modules becomes a board meeting this morning, a training room at noon, and a discussion corner in the afternoon. This guide covers module types, configurations, sizes, and the features to check before buying from the factory.
What Are Modular Meeting Tables?
A modular meeting table is built from unit modules that can be joined, separated, folded or moved to fit the room. There are three main families:
- Ganging modules: 1200–1600 mm tops with connectors on the edges; several modules combine into an oval, rectangle or U-shape.
- Flip-top / folding tables: tops fold vertically for storage and transport — for example the BG-2521A set with a folding leaf and matching side cabinet.
- Mobile systems: modules on lockable casters for multipurpose rooms that change layout daily.
Modular vs Fixed Meeting Tables
| Aspect | Modular | Fixed |
|---|---|---|
| Functional flexibility | High — one set, many configurations | Limited to one shape |
| Space utilisation | Rooms shared over time, not locked | One room, one function |
| Capacity | Scalable: add or remove modules | Fixed at purchase |
| Storage | Needs a storage area (cabinet/cart) | Not needed |
| Best for | Branch offices, co-working, training rooms | Permanent boardrooms |
Popular Configurations from the Same Modules
With a 1400×700 mm module as the base unit, four configurations can be created without buying new tables:
- Boardroom / U-shape: 8–14 modules around the room — everyone can see each other.
- Rectangular meeting: 4–6 modules joined; ideal for 8–12 people.
- Classroom / training: rows facing the screen for 12–24 participants — see also our training room furniture guide.
- Discussion island: a single module for 2–4 people for quick stand-ups — like the BG-2634T.
Sizes & Capacity: Count from the Table Edge
A safe planning standard: 60 cm of table width per person along the long edge. That means a 1400 mm module seats 2 people per side (4 when used face-to-face). Quick reference:
| Module | Capacity per side | Typical scenario |
|---|---|---|
| 1200×600 mm | 2 people | Small meetings, tight rooms |
| 1400×700 mm | 2 people | Base modular unit |
| 1600×800 mm | 2–3 people | Working meetings, presentations |
| 2400×1200 mm (2 modules) | 4–6 people | Department meetings — e.g. BG-2521MT24 |
| 4800 mm+ combined | 12–16 people | Large meetings — e.g. BG-2502MT12 |
For a detailed size reference by capacity (including 12 people), see our article on 12-person meeting table sizes.
Features to Check Before Buying
- Connector system: latches/aligners that lock modules so they do not slide in use — ask for a wobble-test video.
- Leveling glides: adjustable feet for uneven floors.
- Folding mechanism & storage: if you choose flip-top, make sure a trolley/cabinet is available so modules are not stacked in a corner.
- Lockable casters: for mobile systems — test on tiles and carpet.
- Power & data modules: concealed socket boxes in the table centre for laptops and projectors.
- Material & edges: E0/E1 panels with 2 mm full-wrap PVC edges — resistant to chair impacts.
- Structural warranty: at least 3–5 years for the frame and folding mechanism.
Scenario Study: One Room, Three Functions
Take a 6×8 m room in a branch office. Morning: 12 modules in U-shape for a 10-person board meeting. Noon: the same modules set in classroom rows for 18 internal trainees. Afternoon: two modules split off as a discussion island, the rest folded into the side cabinet. Without modular tables this scenario needs two separate rooms — half of them idle every day. This shared-use pattern also aligns with the hot desking & desk sharing trend and 2026 meeting room design.
From a procurement standpoint, the biggest advantage of buying direct from the factory is configuration freedom: order the module mix, colour per division, even your company logo (OEM/ODM) — all modules stay in one design family. Browse the full range in the meeting table category.
FAQ
How much does a modular meeting table set cost?
Pricing depends on the number of modules, size (1200–1600 mm), finish and options (casters, power modules). Because it is sold from the factory per module, you only pay for the configuration you actually use. Send us your requirements for an official FOB/CIF quotation.
Are modular tables sturdy enough for daily use?
Yes, with two conditions: a powder-coated steel frame and a connector system that locks. Test stability with modules joined — a good table does not wobble when someone leans on the joint.
What is the smallest module setup for a 6-person meeting?
Two 1600×800 mm modules or three 1400×700 mm modules are comfortable for 6 people at 60 cm per person.
Are power modules available?
Yes, power/USB socket modules can be built into the table centre or under the cable tray — available as an option on project orders.
Planning a flexible meeting space for your office? Send your floor plan, maximum participants and intended functions through the contact page (or email sales001@fsbige.com; Tel/WeChat +86-18928562556) — our team prepares module recommendations, a cost simulation and an FOB/CIF quotation within one working day. Also see our full 511-product catalogue.